Best VoIP Service Providers
More and more businesses are switching to VoIP (Voice over Internet Protocol) for their phone service. VoIP phone service enables multiple sites to share one phone identity with the outside world. It makes extensions in all locations look and act like physical extensions of one in-house PBX (telephone switch) and allows a centralized (human or automated) attendant to answer and route calls.
By leaving this functionality to a host machine in the cloud, VoIP phone service subscribers a) avoid capital commitment and upgrade responsibility and b) get built-in disaster recovery; should some event prevent employees from coming into work, VoIP's location independence, just like email, enables workers to answer their calls from any broadband connection.
Compare Top VoIP Phone Service Providers
Read 52 Reviews
VirtualPBX was one of the first providers of hosted PBX for business. With their effective, reliable phone service, they give your growing business an automated answering and routing solution that can be up and running in no time.
Read 170 Reviews
8x8 operates in more than 150 countries, serving some 40,000 customers worldwide. The company's range of business services includes a cloud-based contact center that can improve customer experiences and relationships.
Read 2280 Reviews
Vonage provides VoIP home phone plans for a low monthly rate in addition to taxes and fees. The company offers regular discounts and introductory offers to new customers, and all plans include free extra features.
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Read 435 Reviews
Founded in 2006, Jive Communications offers Hosted VoIP and Unified Communications for businesses and institutions. Jive Core has a cloud-based platform that provides support for hosted communication needs.
Read 209 Reviews
RingCentral offers a free trial to give businesses a chance to try before they buy their next phone system. The service uses integrated communications via an app to bring mobile devices into the communications hub.
Read 19 Reviews
Working with more than 100,000 businesses, Nextiva offers a complete range of enterprise-level communications solutions. With prices as low as $19.95 per month for business VoIP, the service is affordable and transparent.
Read 960 Reviews
Move away from monthly service fees for VoIP service with magicJack. This plug-and-play product gives customers the first year of service along with the equipment purchase, making it affordable as well as intuitive.
Read 304 Reviews
With a price point of $2.99 per month for unlimited domestic calling, Skype offers some of the least expensive VoIP services available. Video calling is free between devices using an existing Internet connection.
|Lingo||Read 139 Reviews|
Get all the benefits of home phone service at an affordable price with Lingo. This service includes more than 20 calling features, including caller ID, voice mail, last call return, anonymous call rejection and more.
Read 33 Reviews
FluentStream delivers innovative phone technology, allowing businesses to advance themselves in their industry. Based in Denver, Colorado, FluentStream has been servicing businesses all around the country.
VoIP phone service features to consider
VoIP pricing structures
VoIP service providers offer varying pricing structures. These can vary in duration. Some prices require a year-long commitment, but others are month-to-month or by unlimited vs. metered minutes of use.
- Metered based pricing: You'd prefer a metered, usage-based pricing scheme where many phones are lightly used; say, where conference room phones are common, or where most business communication tends to be email or inter-office. You might also prefer metered pricing when your phone usage has seasonal spikes and valleys.
- Per-seat pricing: If your service lets you add extensions for your three heavy months and drop them after that, per-seat pricing is the way to go.
- Unlimited per-seat plan: You'd prefer an unlimited, per-seat plan where phones are used heavily for contacting customers and others not on your hosted phone system. In all instances, calls between extensions, even if that extension is used by a remote worker, stay on-net, and therefore should not add anything to your costs.
VoIP calling plans
Know your calling habits and profile. If a lot of your traffic is off-net and overseas to specific countries, look for VoIP service providers who include these countries within their unlimited calling plan, or find a provider with low rates to those countries. Pay attention, too, to per-minute charges that accrue whether you make or receive the call.
- Overseas calling: Calls to overseas locations of your business make a great case for getting those remote workers on your system, even if they only use softphones (VoIP applications) on desktop or mobile for interoffice calling. Remember, on-net is free.
- Domestic calling: Unlimited calls to 48 states and Canada is now the norm for traditional consumer land and mobile plans, and that's the case with VoIP. Still, per-usage pricing can be the better choice for seldom-used phones, like house and conference-room phones.
Business VoIP packages
Businesses need their phones to do a lot more than just ring and take messages. They may need to help callers find the right extensions, play hold music, attach voice messages to email inboxes and conference 100 people into one call. They could need CRM integration, such as to have the ability to pop up a screen of salesforce.com information or Google contact on the desktop of the person getting the call in the style of call center agents. They might even perform simple interactive voice response (IVR) tasks. These features typically come bundled; check the plans' side-by-side feature grids on their websites.
- Speech-recognizing auto attendant: Even very small businesses can project very large impressions by making use of a speech-enabled auto attendant, which dials by spoken name as well as the first three letters of the last/first name.
- Conferencing: Often an à la carte feature, conferencing for a maximum number of participants is often an option in a business VoIP package. The same goes for conference recording, video or desktop, and file sharing collaboration features.
- CRM integration: CRM integration can work in two directions: outbound, by enabling users to dial out to a contact by clicking on his CRM record, and inbound, by presenting a salesforce.com, SugarCRM or other CRM package's customer record simultaneously with the voice or video call. This brings the caller's info front and center as the agent takes the call for personal, efficient customer service. More advanced and extra-cost call/contact center features include automatic call distribution, finding the "next available agent" in an assigned pool to take calls or automatically routing calls by caller's language or intent. VoIP's location-independence allows these agents to be scattered around the country and Canada, forming today's "virtual" call center.
- Mobile extensions/apps: Business phone services typically have Android and iOS "softphone" versions of their extensions, giving employees' smartphones all the functionality of the smartphone extensions on their PCs or the hardware phones on their desks. You might even save the cost of desk phones. These mobile VoIP apps, where Wi-Fi is available, also save on cellular plans or roaming policies that charge by the minute.
- Web site integration: Some VoIP services include a click-to-call button that business subscribers can put on their websites, initiating calls between a browsing customer and a customer service agent.
VoIP calling features
In addition to the basic calling features that consumers and businesses have come to expect, there are a range of additional call treatments that can help minimize distractions, make best use of your employees' time and prevent unauthorized and potentially costly calls. Call blocking, find-me-follow-me, do-not-disturb and conference calling are just a few optional services.
- Call blocking: This service is particularly helpful to consumers who are inundated with sales calls, allowing unidentified numbers to be automatically blocked. But with the ease of use of a browser-based interface, VoIP business phone services allow you get more specific; blocking by area code or specific incoming phone number, and similarly, preventing insiders from making outbound calls to particular countries, regions, area codes or numbers. Just like you can enter rules in an email application to send certain senders' emails to trash, you can tell VoIP phone systems to send certain callers straight to voicemail, or not answer altogether.
- Call parking, transfer: Once transferring calls required learning a button sequence on the physical phone, and had perhaps a 50 percent chance of success. With a browser-based control panel, it's drag-and-drop. Similarly, you can "park" a call, with its caller ID or photo, under a visible screen button, to be picked up by you or others with a click.
- Business-hours rules: You can instruct sophisticated business phone services to route to west-coast offices after east-coast working hours, and vice versa, and similarly switch outgoing greetings by time of day.
- Do not disturb: Enabling the do-not-disturb function forwards incoming calls to voice mail without tying up the line for outgoing calls.
VoIP equipment setup and maintenance
VoIP phone service can require very minimal or substantial investment, depending on the phones currently on desks. It also requires an appropriately sized and equipped internet connection. The Internet Service Provider (ISP) is typically chosen independently of VoIP provider in consumer and small business settings, although in larger companies, it may go with choice of data carrier.
At a minimum, even legacy TDM business phones can work with VoIP if they are fitted with analog terminal adapters. You'll just sacrifice something on features. For the best feature set, get IP phones that run the SIP (Session Initiation Protocol) signaling standard that runs most in-house IP PBXes and out-of-house hosted services. These can run anywhere from $100 on up.
- Paying for setup: Many VoIP services can be trialed for free, for small accounts, and paid for by credit card on the spot. It's a simple matter of receiving new phones (if you even want the hardware; softphones that run on desktops or smartphones are simply downloaded) and registering IP endpoints and numbers, a DIY process you can follow from web instructions or instructional YouTube videos.
- Self-install: Those rare customers still buying an in-house IP PBX assign installation to their own IT people, or have their local resellers do this, as part of their contract. Such contracts should spell out whether you, the customer or the reseller assume maintenance responsibilities. Bear in mind that one of the central benefits of the IP PBX is its DIY economy. The kinds of moves, adds and changes for which you once had to pay a field service tech are now drag-and-drop simple. The same goes for hosted VoIP: adding users and mailboxes and activating most features should be a simple DIY function on the admin portal.
VoIP technical support
Small businesses and consumers rarely have the technical know-how on staff to fix problems as they occur. Check to see whether your plan includes live phone support or only links and searches in online knowledge bases.
Check review sites and articles that rate VoIP services for uptime and customer service. Important metrics are wait times for phone support, frequency of failure and mean times to restore service.
- Identify specific outage protocol: Businesses of sufficient size should insist on SLAs (service-level agreements) that spell out the provider's responsibilities and points of contact in the event of an outage.
- Monitoring: Resellers of voice and data services also take on responsibility for sizing and equipping your network to accommodate voice and/or video traffic. Many also perform ongoing network monitoring. With the proper switches installed, they can switch your sites to wireless backup should wired data links fail.
- Remote support: Technical support today usually involves remote diagnosis and repair, but you may want to make sure that help is located in-country.
Types of VoIP services
This is the most common solution for small businesses and residential customers. The voice switch and servers for all calling features and messaging are located in the provider's data center and accessed through the Internet or a managed link. For businesses, extensions can be dispersed across the country, and calling to the U.S. and Canada is typically unlimited. The only equipment on site is the phones, or softphones running on desktops, smartphones and tablets.
Increasingly rare, businesses house and maintain their own IP PBX, which controls on-premise as well as off-premise extensions. This switch is installed as software on a dedicated or virtual server. Those going with IP PBX must also acquire the access device and SIP trunking service to obtain the cost-savings and functionality of VoIP beyond the enterprise and out to the world at large.
This is Hybrid Cloud, telecom division. Here you may outsource calling features like audio and video conferencing, collaboration and even voicemail to a service provider while keeping your own legacy PBX. Another hybrid scenario calls for an IP gateway to be installed between your PBX and your SIP trunks, converting TDM (legacy, time-division multiplexed) voice streams into IP packets for carriage over data lines.
VoIP provider reviews
An industry-leading provider of telecommunications services, Vonage offers a complete range of VoIP solutions for home, business and on the go.
Jive Communications offers VoIP-based phone systems to businesses and institutions worldwide through its cloud-based platform. The company has partnerships with global leaders in the telecommunications services and hardware industry, including Panasonic, ADTRAN, Level 3 Communications, Cisco, Microsoft, Juniper Networks, Polycom, Verizon Business and Ingram Micro.
VirtualPBX was one of the first to offer hosted PBX solutions to businesses. Based in San Jose, CA, they serve businesses across the United States and over 40 countries worldwide.
RingCentral has over a decade of experience in the VoIP industry and has served more than 300,000 customers.
FluentStream Technologies provides businesses with phone systems, phone services and customer support. It services businesses of all sizes, including start-ups, small to medium companies and larger enterprises. By using cloud-based technology, FluentStream can curate their phone systems around each client's business needs.
With more than 300,000 users, Fonality has one of the best retention rates in the business and a top-notch user interface for those who want to do more than simply call.
Sold in more than 25,000 retail stores, magicJack is an industry leader in direct-to-consumer VoIP services. It holds a number of foundational patents on which the VoIP industry is built and is part device, part service.
Founded in 2004, Lingo offers nationwide calling plans for a low monthly rate. The plans include a wealth of extra features and unlimited calling to other Lingo users, regardless of location.
Founded in 1996, Birch serves more than 200,000 business customers. Birch is an industry-leading voice, data and hosting provider for small to mid-sized businesses, while also offering enterprise-level solutions.
Serving more than 90,000 businesses across the United States, Nextiva is a provider of a range of telecommunications and IT service solutions.
Founded in 1996, ShoreTel Sky offers both on-premise and hosted VoIP services for businesses of all sizes.
Partnering with leaders in telecommunications hardware like Cisco, AT&T and Polycom, Broadvoice is a longstanding provider of a variety of VoIP services.
Another pioneer in VoIP history, 8x8 offers a complete range of cloud-based telecommunications solutions.
Windstream VoIP offers services to Fortune 500 companies as well as emerging and established businesses.
With roots in cable, Comcast is the largest business VoIP service provider in the United States. It provides a variety of data and communications services to businesses of all sizes.
Comcast can assign additional SIP trunks on an as-needed basis for periods of high call volume.
One of the top wireless telecom and Internet service providers in the United States, Verizon offers customized VoIP services for businesses.
Compare Top VoIP Phone Service Providers
Read 37 Reviews
As the nation's largest VoIP provider, Comcast VoIP offers a scalable communications solution. The service includes voice mail, email, a directory listing, no maintenance costs and a 60-day money-back guarantee.
|Fonality Business Phone Systems|
Read 363 Reviews
Fonality offers both business and consumer phone services. Fonality’s business branch offers both VoIP services, which connects callers over the Internet, and hosted on-premises telephone systems, called PBX.
Read 23 Reviews
AT&T VoIP provides residential customers with great functions and an expanded calling history. For businesses, the company offers tiered services that are customized for small businesses and enterprise-level organizations.
|Broadvoice||Read 8 Reviews|
Broadvoice offers residential and business services applications that are specific to each type of client. The company also provides hardware packages for businesses still using older equipment that is in need of an upgrade.
|Birch||Read 143 Reviews|
Birch offers scalable communications services at an affordable price point, bringing enterprise-level service to small businesses. The company offers everything from VoIP to Hosted PBX solutions for any business.
Read 11 Reviews
Verizon VoIP allows businesses to streamline their communications services through a single vendor by offering Internet connectivity and telephone service together. The five-year warranty lets businesses buy with confidence.
Read 16 Reviews
ShoreTel Sky offers a series of business communications solutions ranging from premises-based IP phones to cloud-based data management. This service combines collaboration tools, mobility, application management and more.
Read 139 Reviews
XO Communications offers tiered service for businesses ranging in size from small to international. The company packages networking, security, unified communications, Internet connectivity and hosting services.
Read 12 Reviews
Windstream VoIP offers communications bundles that include digital television services, broadband Internet and telephone. The firm offers residential and business packages and accepts the E-Rate program for schools and libraries.
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