WageWorks

San Mateo, CA

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Consumer Complaints and Reviews

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Satisfaction Rating

WageWorks is attempting by all means possible to keep almost $400 I paid into my Flex Spending plan in 2016. Despite clear instructions to the contrary they attribute the claims I submit for 2016 into my 2017 account even though I am submitting legitimate carryover claims for 2016. They deny claims from my primary care provider who is a licensed physician and a preferred provider under my insurance claiming she is an "alternative healer". I have sent more messages than I can count: emails, FAX, secure messages on their website trying to resolve this issue to no avail.

It is clear that Wage Works is trying to keep the money I paid into my account for themselves. They engage in fraudulent and illegal business practices. I am reporting them to my employer, the Federal Government. I need help from BBB as well as this mammoth company believes they can get away with stealing money from individuals they see as powerless to do anything about them.

DESIRED OUTCOME: Refund the money owed back to me that I deposited into my 2016 FSA FEDS Flex Spending Plan. Honor the 2016 claims I submitted. Pay the legitimate claims submitted for licensed medical provider. Stop attributing the claims I have submitted for 2016 to my 2017 FSA FEDS account. Stop ignoring my protests. Stop trying to steal my money.

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I had a medical procedure, colonoscopy, performed quarter four of 2016. Not all bills clear the insurance right away and so when I submitted the bills I got in January-ish, they were denied because the procedure was in 2016. What!? So, when I asked why that was important, I was so rudely treated that I couldn't even reply.

How is it that these people stay in business??? I do appreciate this benefit, but it has to make some sort of common sense! I have talked five people out of using this benefit because all WageWorks does is say no! So, I'm stuck with $103.64 for the doctor and $364.71 for the anesthesiologist that I submitted, they denied, and won't even tell me what the protest procedure is! It's time to start some form of protest. It's difficult when Wageworks takes the service out of a service company!

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After 8 years of decent service, this year more than ruins the experience. Have sent multiple FSA claims and am now down to 1 claim. After sending in the last medical claim, the claims department said they needed to know the procedure performed. Excuse me, you want what? I so wanted to tell them my wife had some sexual issue and to describe it in detail, then asked if that was sufficient information for the procedure performed. I understand the need to document and follow Hitler rules, oops, IRS rules but please. What procedure was performed... Please.

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I've been denied 6 times no (dentist 3, Orthopedic Surgeon, Chiropractor). What am I going to get at the orthopedic surgeon, new tires for my truck?? I've provided everything they needed for my dentist (two crowns) and they've denied it AGAIN for the 3rd time! This company denies and holds onto MY money as if it’s theirs. I've contacted my HR department and am hoping to get rid of these unscrupulous wretches soon.

Calling them is a complete joke as mentioned in ALL of the other posts, they’re either incompetent (no fault of their own, the company hired them like that) and read from scripts and many times it’s very hard to understand them. I've found one of their physical location, so maybe I’ll have better luck talking to these knuckleheads in person. 4609 Regent Blvd, Irving, TX 75063. Corporate 1100 Park Pl # 4, San Mateo, CA 94403. Phone: (650) 577-5359. A subsidiary http://transitcenter.org/.

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Like others, I have dealt with WageWorks through my employer. I've worked for flexible spending account companies so I know the laws and requirements. WageWorks might not be breaking the law technically, but they are utterly unethical. My flexcard doesn't work at the dentist, the doctor, the eye doctor, nor urgent care, yet it works at the grocery store and Costco. Seriously? When I complain, they say the merchant code on the dentist, the doctor, the eye doctor and urgent care are wrong and could be used for cosmetic reasons. Okay, the ENT specialists, maybe, but nothing else. For kicks and giggles, I went to every vendor that had been denied and got the vendor codes (not overly easy but not that hard either). Especially concerning was ALL the doctors said that other FSA cards were accepted.

I looked up their merchant codes and ALL of them should be allowed (General Dentistry, urgent medical care facility, optometry, etc.). When I brought this to their ignorant attention, they said, "well, WageWorks doesn't accept them". Because you're too stupid or lazy? I don't like using the word stupid and try to generally give people the benefit of the doubt, but these people are so arrogant and condescending. They basically said I didn't know what I was talking about and when I quoted them the law and statutes, I was hung up on. Called back (no one hangs up on me) and got through to a supervisor, after five minutes, got hung up on again. Did I mention NO ONE hangs up on me? Called and got a different supervisor who "noted that into my account". Liar. But that's not the worst.

My flexible spending account is for money I set aside for expected medical expenses for the year or a special procedure (dental implant or lasik, etc). I get to choose when and where I use the money. But not with WageWorks. Oh no, they allow INSURANCE COMPANIES TO MAKE CLAIMS ON MY BEHALF. I had a dental procedure done that went through the insurance. The insurance company contacted WageWorks and they cut a check for what the insurance company wouldn't cover. Excuse me, NO, this is MY account. The big issue is that I believe the insurance company did not cover the amount they should have. However, because it was charged against my FSA, it looks like I am willing to pay the rest out of pocket. So I can't argue with the insurance company that they did not cover their full amount.

Second, this is MY MONEY. I was saving it for something later in the year and now, poof, it's gone because WageWorks lets SOMEONE ELSE make a claim on MY ACCOUNT. I have called and spoken with "customer service" and told them to NEVER, EVER do that again. And yet they do. I have yelled at them so many times, when they deny my card, they just send me a check for what they denied. Again, NO CLAIM WAS EVER PUT IN BY ME, THE ACCOUNT HOLDER. I know that at least I am getting paid, and true, I am getting money out of my account, but it is still insanely unethical if not downright illegal. I carefully plan out my FSA and their "policy" of allowing other to make claims on my behalf is just wrong.

While it's nice to know I've scared them so much, it still doesn't make it right. I have told them for THREE YEARS that the only person to make a claim on my account is ME, not the insurance company and not their weeny account servicers. But they are blind, deaf, and dumb. It is ridiculous that they do not have contact information on their website. Even after you log in, there's no contact info. I have complained to our local HR person and have gotten nowhere. The head people are out of State and look at cost first. Fine, I get it, anything having to do with insurance and medical is expensive, but using this company is an insult to your employees. WageWorks should not be in business and should forfeit all the forfeitures they have collected over the years.

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My company uses WageWorks for my dependent care account. My daycare has been submitting duplicate claims on the same payment. I am reporting her to IRS. Wageworks is approving the first claim and partially approving the duplicate. I have spoken with 5 representatives to inquire why they are allowing this; each call having to repeat my complaint because no one has noted the account of my call. I was told they will contact the provider and they have not. When I ask to speak with a supervisor they all refuse, keeping me on hold 20-30 min and promising call backs and email they don't keep. They don't care about the customer. I will be reporting them to BBB, IRS and my company benefits coordinator.

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Unreal experience. I wanted to love WageWorks commuter benefits program, but my experience with their overseas customer call center has nixed that. They were unable to answer any basic question, and unable to connect me to a manager. I tried contacting them via Facebook and could only connect with a representative every few hours. It seems like they only check it once a day. I've been told there are no direct lines, or email addresses to reach individual WageWorks employees. This is clearly a lie. I will be removing the commuter benefit from my plan, unfortunately their customer service is so bad that they're not worth dealing with.

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I've been a customer with WageWorks for the last six years through my current employer, City of New York. Towards the end of the month of January, I went to put money on my metro card using my wageworks debit card. I couldn't retrieve the funds because that card had recently expired. Usually, Wageworks would send you a new card before the current one expires. I contacted Wageworks on three separate occasions regarding my new card and a representative would just tell me that my card is in the mail. It took them almost 45 days before my new card arrived in the mail.

Once the card arrived, I was informed that I could ask for a reimbursement claim because I used cash to put on my metrocard. I put the form in attached with my receipts for my reimbursement claim and I received an email saying my claim was denied because the funds I'm asking for is more than what is actually in my wageworks account. I'm writing this complaint because I'm tired of contacting Wageworks and not getting any accurate information. I'm closing my wageworks account. Since January I've been annoyed with this company. I was only seeking $30.50 for reimbursement and I was denied for that.

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I have tried calling them five times about a very basic customer service inquiry regarding my two separate accounts with the company. Each time I have called I have been put on the phone with easily the worst customer service reps I have ever encountered. They have no idea what they are doing, or how to answer even basic questions. They don't even have a basic grasp of the difference between the major types of accounts that WageWorks offers. I am thoroughly disappointed.

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First and foremost I guess I should start by saying thanks to my company for ever offering me this benefit to work with such a horrible company. I recently got let go from my job and I am currently trying to get my balances that were remaining on my card for transit and parking. Well I have $12.45 on my transit card that somehow they say they can reimburse or I can use. BUT with my parking that has $121.80 on it I somehow forfeit that money because I lost my job. Weird how that works and even better when I went online to check my account magically today all the money on my transit card changed over to a commuter credit that I'm not even able to use.

This company needs to be sued for the money that everyone has lost and this company needs to be shut down so this can't happen in the future. If anyone is planning on taking action against these scumbags please let me know you can email me at ** and I'll gladly try and help anyway possible. And to put the icing on the cake with this ** company I have been on the phone for the last hour and wanted to talk to a supervisor and they hung up.

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After several conversations through telephone contacts supposedly at Wageworks, I realized that the representatives were looking up answers to my questions about hold over money and reading a response. I got different answers from different representatives about when the held over balance would be available. I finally got a supervisor on the phone but she refused to send me confirmation by email that her response was the truth. This is the worst customer service I have experience since I left a certain cable company which I won't mention.

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I had a procedure done in November of 2016. The final bill did not arrive until January of 2017. I used my WageWorks card and submitted my receipts upon their request. Which was denied. On calling them I was first told to wait until June then send them a check for about $130.00 which would be in addition to my $500.00 rollover amount. This did not seem right so I called the next day and was told to send them a check for the entire amount approximately $630.00 and then resubmit my request and they would send me a check. This sounds idiotic. I was also told to have the hospital reverse the charges and resubmit. This also sounds wrong. WAGEWORKS SUCKS. Three calls three answers!!!

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The final transaction of last year from a Dr's office I'd used every month during the year. They said the receipt I sent wasn't good enough and they suspended my account, and didn't send me a new card for the new year. So I had to go through a process with the office to get an itemized receipt. After taking 4 days to approve it, they took three additional days to remove the suspension from my account. The suspension prevented being able to see a much needed specialist to take care of critical health issues. No tests, no appointments, nothing. Once the suspension was finally lifted (we're now two month into the new year of me not being able to use MY money) they decided it can take up to 15 business days to get me a card. I'm sure another issue will come up to prevent me from spending money, which THEY GET TO KEEP if it's not used by the end of the year.

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Horrible customer service. My flex spending account has a grace period of three months Jan to March, at which time my new year account is also active. I had services completed in January 2017 and they took the money out of my previous year's account (2016) and denied services completed for the previous year (2016) stating there was no balance left. When I called they said it was nothing they could do! I requested that they pay for the services completed in 2017 out of the 2017 account, so that the services completed in 2016 could be paid for out of the 2016 account. They said no. I had to call back several times because I couldn't understand the customer service rep. When I called I finally talked to a supervisor. She was completely rude and unhelpful. This makes no sense and they completely screw people over!

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I have been on Cobra since September of 2015. My previous employer paid until December. WageWorks admits canceling my coverage as of December 31st, but doesn't understand why. They had it reinstated on December 3rd only to have it canceled on January 16th. It is now the 30th and I still do not have coverage. You keep going round and round.

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This is my second year using WageWorks as my HSA. I am beyond annoyed with the level of customer service I have experienced today 01/19/2017. I hope all calls are recorded for quality purposes. I too work in customer service so I know how I as the customer am supposed to be treated. I also know that listening to the caller is the key part of your job! There is no reason I should have to ask the same question 3 times! And receive a response that seems to be a written skit! And on top of that not answer my question... When I requested a manager or supervisor Sarah my rep put me on hold not stating she was and then proceeded to hang up the phone! I can't believe it! Who trained your reps? This is unacceptable!

WageWorks you should be ashamed. This is the quality service you provide? I need answers! So I called back and received Jim. He also is a robot speaking person. This time he did give me the response I was looking for after 2x of asking. I ask Jim to please let me talk to a supervisor. He continues to try and help me, I appreciate him trying to de-escalate the call but at that point I wanted to speak to someone else. Minutes later he finally says "I will transfer your call..." Minutes later I'm on hold. Nobody answers the phone... Hello supervisors. Where are you? This is your job to take escalated calls... And here I am pissed off customer!

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A subsidiary of this company, Conexis, administrators my retirement medical benefits. When setting up my company provided medical insurance, their representative wouldn't accept that I needed to enroll only in the company medical program. She insisted I had to apply under COBRA. This took over 2 months to correct and could have cost me my medical benefits. Thankfully a HR rep at my former employer helped to straighten out the mess. Don't believe everything their reps tell you. They don't know! Overall a terrible experience.

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I used to love the convenience of using my WageWorks card and the benefit of have my Flex Spending money available in January before all contributions were made. Let's not forget that this is MY MONEY in use not theirs. I understand in order to meet IRS restrictions for tax free spending items have to fall into the category of medical. However, what in the world could I be purchasing at Urgent Care that isn't medically related? Or Eldersburg Optical? or LabCorp? NOTHING. There is NOTHING I can purchase at any of these places that isn't a medical expense. However, they WILL CUT OF MY ABILITY to access MY MONEY if I don't provide verification to them. That is only the start of the issues. Fine... I will submit receipts. But then they don't accept them. Then sometimes if you resubmit they will accept the same receipt they denied previously!

They outsource their customer service (and I use this term loosely) so you cannot understand them and they cannot understand you. Calling is a miserable experience! I currently have a bill that they loaded in as service date 01/05/2016 but that is the day I paid the bill not the date of service so they will not accept my receipt. I have made several calls on this one transaction. The first guy was so rude and when I asked for a supervisor he put me on hold for over an hour. The second call they just hung up on me. Now I am currently on hold for a supervisor (typed this whole thing while waiting). First they told me that the verification was denied because there wasn't itemization. I had the receipts right in front of me so I explained while reading from the receipt how it was itemized. She asked me to hold... then she said it was because the name on the cc transaction was different than the receipt.

I asked her to read me both and explain how the were different (they are both LabCorp). Then I am asked to hold again. Her final answer is that the date of service was 01/05/2016 but my receipt shows date of service (for the exact same amount 30 days earlier... what are the chances?) of 12/02/2015. I explained to her that they have the wrong date of service. All they could possibly know is the date of transaction not of service. This is the receipt for the transaction!!! I asked for a supervisor. 45 mins later still waiting. I will hold all night if I have to. This is insane! I HATE DEALING WITH THIS COMPANY!

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While technological, WageWorks process to transfer funds to a new custodian is stuck in the 1970s, that was expected (they're a bank) and I could handle. Told it would take 4-6 weeks, it took over 10; and would have been much longer without multiple calls and an eventual expedite. The transfer request was lost, there was no follow-up from Customer Service (as they assured), and they continued to have new reasons why it should take so long. Bottom line, expect it to take a long time, and require your intervention. (They're a bank - they want to hold your money as long as possible. Customer experience does not matter.)

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I can confirm many similar complaints. Most claims are denied. Especially dental claims on rolling ledgers. They can't comprehend the ledger even though I circle and highlight the forms. They eventually accept them but not until I've made four calls and spent hours on hold. I spend more times defending my claims than they do processing them.

I've had a CSR put me on hold and forget me because he didn't know the answer many times. I've been told I failed to submit receipts while staring at the receipt under the denial. I've submitted the claims correctly but have been told the documentation was wrong. No they are wrong! I have a background in health claims so I understand the rules and can't imagine the frustrations for lay persons who don't understand the process.

Today I tried for the 5th time to get reimbursed $105 for 3 office copays submitted separately on the same day. Claims incurred in 2016 and submitted before the end of Dec. The first CSR said my daughter was not eligible under the plan (she is and has had 5 other claims covered same year). The second CSR said I didn't submit forms (see above). The third told me my claims were being reprocessed (5 days ago) and the last CSR said I had a zero balance in my account so they can't reimburse me. I reminded him that the plan year has since ended but there is $400 remaining that has been rolled over to new plan year. He then tried to tell me I needed to submit it in 2016. I did! I reminded him that I have until the end of March, 2017 to submit any claims incurred in 2016. A long period on hold and he suddenly "found" my money. They are the worst of the worst!

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My daughter visited to Urgent Care 6/16/16 and we paid our co-pay with our WageWorks FSA card. We later received a bill for an additional $45.16 due and paid that balance with the same card on 7/28/16. Wageworks requested receipt verification, which I sent. They proceeded to deny the claim due to a date of service in the 2015-2016 plan year and payment in the 2016-2017 plan year. I have a rollover benefit up to $500, with an actual rollover of $356 and some change. Plenty of money.

The cs rep could not provide any further explanation as to why this was an ineligible expense. She advised that I either pay it back or provide a substitute receipt with a service date in the 2016-2017 year, from which they would deduct the $45.16 paid before reimbursing me. WTF? I spoke with a supervisor to no avail. I also called back on a later date and got the same runaround, after which she put me on mute and would not pick the phone back up. I cannot remember a customer service experience so poor in my life. In the meantime, I am unable to utilize my $356 balance until I take the hit or find some way to clear it up. I am SO angry!

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I work at a reimbursement center doing the exact same thing. I know what is eligible and not. For those complaining that over the counter drugs need a prescription, well, sadly they do and it's really not the company's' fault. It is a guideline by the IRS and they do have a bit control over the pre-taxed funds. It WageWorks is still horrible and I hate their website. I have to call to fix anything. My company, I can do anything online. They can't view your documents and let you know if anything needs to be corrected. My company we can see it immediately. My company has merged with another company and they currently use WageWorks. Next year, we will handle our own because WageWorks is useless. I just made my first purchase with the card, I hope it's not a pain like everyone is saying.

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I tried to use my FSA to pay a bill 12/30/16. This is the last day I can use the balance of my account $49.15. When the merchant tried to use my healthcare it would not work. I called the customer service number and was told that my card had been suspended because I have two purchases, one for $9.45 and another for $24.57, that I need to submit receipts for. I've not had to do this for any other things I have paid for with this account, so why now. Since this is the last day I can use the card and I am not in a position to get the receipts submitted today, because I HAVE TO WORK. SOOO WageWorks have just stole my money. Just now looking at some other reviews from other people that have been billed out of their money. This entity is criminal. They should be sued. I feel like one of the lucky people they have screwed. There are many others that have been screwed out of much more money than I.

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Called to report and replace malfunctioning card. First representative provided inaccurate information about ability to make name change/update simultaneously. Three calls, two months, and two supervisor calls later, old card was not deactivated and card info was stolen and used. New card did not arrive for 2 months and then only worked once. Name of course not updated. Requests for documented call info ignored. Each representative had to be updated. Submitted dispute was denied because of first representative inaccurate info, and info is not recorded even if they say it is and place you on hold to make notes b/c limited space and poor service overall.

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WageWorks FSAs are a total ripoff. Even the approved services seem to require a letter of explanation. They claim to cover dental care, coinsurance, co-payment, reconstruction/implants, bridges, X-ray, diagnostics, orthodontia, & deductibles. I had a root canal & crown and they still wanted an EOB even though they were on the 'approved list' without any preapproval requirements. What did they think I went to the dentist for, a haircut? Last year they allowed arch insoles without a script & bandages without a script. This year they took them off the eligible list!

Here's a current list of approved items that I can supposedly purchase w/out any hassles: OTC reading glasses, contact solution & guards to prevent teeth grinding. Even so, make sure you get a receipt that explains what you purchased! You might argue that I'm able to visit an optometrist, or pay for eyeglasses. However, my root canal & crown were also covered under 'eligible' with no RX or Letter required and yet, they still wanted a letter of explanation. It goes without saying that I am not participating in 2017. Don't fall for the baloney about tax deferred savings, etc. You probably won't put aside an exorbitant amount of money into the FSA (I did $1500 for the year) & the small amount of tax deferral doesn't make up for the fact that you're not able to spend YOUR money the way you want to. Stay away from these crooks.

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I apologize for the long read but I wanted to be accurate as possible. I have used Wageworks for 5 years and it was great at the start. I needed to take my family to the doctor and dentist and having the money available Jan 1 of the year was great in planning visits. In the past 2 years there was an increase on receipts needed. I would submit them when they requested them. At times it could be 2 weeks to almost 5 months. In the past year I would submit a receipt and it would be denied, then resubmit the same receipt and it would be accepted. What was the reason it was accepted the second time and not the first or 3rd time I don’t know. What was downright BS was this. I have a previous claim that needed receipts, about 5 of them. I logged into the site and submitted the receipts for 3 of the claims.

The other 2 I went into and was able to submit a payment directly for those items using my bank issued debit card for around $50 & I would wait and the following month pay off the remaining balance. This was the plan. What happened? I got a notice that the receipts I previously submitted was denied and then accepted. When went to login to the site I was not able to see the account history at all & just 1 receipts was needed for $142 dollars. This was strange as I made a payment a few days before. I called up support number and explained the situation to them what I found and it took about 15 minutes and several times explaining the situation to the person on the phone (the person did not sound like they know what they were doing) and then I was put on hold and they reviewed the situation for about 20 to 30 minutes (I also had to deal with a fire drill at work while on the phone.)

When the person came back and explained to me that the payment I made was applied to the most recent transaction and the uploaded/scanned receipts were also accepted as well. This cleared out 4 of the 5 receipts. When I asked what happened to the payments I made as they are not showing I was told this: “The payments you made were applied to the recent transactions as the system does this automatically.” I went in and specified what transactions I want the payment being made to be applied to but you (Wageworks OVERRODE MY PAYMENT and applied to what you decided it needed to be applied to?) The person answered YES and I had to hold myself back from going off. I repeated my question 2 more times and I got the same answer.

Next was the payment I made. Where is the money for this? Can you apply it to the remaining transaction that you will not verify? “No we cannot and we have placed the money in the account for use.” Done. You don’t apply the money to the transaction I specify and don’t want to verify transactions. That is BS. Cancel out my account and I will clear it out of the remaining funds and will not be dealing with them ever again.

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I took WageWorks so that I would have money to see the doctor. This is the first company to require a receipt for any visit to a doctor over $50. I sent in all payments where I used the card. They lost 2 of them or don't agree with my use of my money medically so they are now holding 420 dollars which I lost at the end of this year. I have canceled them and will save money for the doctor on my own next year. If your employer uses WageWorks I suggest you think twice before using them. They are thieves.

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This is the last time I waste my money in this program. Absolutely ridiculous rules and exclusions. EVERYTHING requires a prescription! Even over-the-counter drugs and medical supplies!!! If you're a reasonably healthy person you will find yourself scrambling at the end of the year to find something to avoid losing whatever money you have left. And the list is extremely short. Finally, when you have a prescription or one of their "medical necessity" forms you can only FAX to them. Seriously? It's 2016 not 1986. I DO NOT recommend this company.

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I've had WageWorks both as an FSA cardholder and as an employee benefits broker. I have to say this is the worst company on the planet for FSA/HSA services. Their customer services is horrendous. Millennials answer the phone and they basically act like you're an annoyance for even calling them. Their customer service reps don't have email addresses so good luck finding someone. And, if someone else in their customer service department creates a problem, no one else will help you at WageWorks. "I'm sorry, you'll have to speak to...." Well then forward me to him/her! Stay as far away from this company as you can. It is a total clown show.

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I canceled my pass for the month of December but at the end of November they sent it and then tried to tell me that I never canceled it even though I had a confirmation. I canceled it for the month because I would be away most of December so it didn't make sense. They refused to allow me to return it and people were SO RUDE about it. It was their mistake and now I'm stuck with a $300 pass so each of my commutes cost me about $35. They are HORRIBLE. My company is changing benefits providers and THANK GOD I won't have to use them moving forward. Look at the reviews and think before you sign up with them.

WageWorks Company Profile

Company Name:
WageWorks
Website:
https://www.wageworks.com/