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Ruby Receptionists Reviews
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Let's see, rep misinformed me that if I have Google Voice (GV) then perhaps a very portion of the calls would not connect. After the switch, it became clear that 30-40% of calls were being dropped or not connecting. Solution they proposed was to port over my GV number to Ruby. I did that and quickly found out that I can't use the Ruby app properly as it does not sync up well with Clio. Apparently there is a limitation on how many contacts I can sync up with their platform. Have no idea why they have a limit.
Connecting Ruby to Clio does not work properly as it does not fully pull contacts from Clio. On the settings section, there are three dots that are spinning and nothing happens. So, to make calls I had to manually enter the number and dial out. So backwards and garbage compared to GV app. Now I have to port my number back to GV and come to find out I can't directly do that. I have to first port it to a cell plan, THEN port it to GV. I have already paid GV $3 to port out, now have to pay $20 to port in and who knows how much to get a cell plan to port my original number from Ruby to cell company. It's a giant mess.
Aside from that, the receptionists clock in more time than it takes to take in basic information such as name, phone number, email and a brief explanation of what the call is about. I found myself going through logs and seeing 3 minutes and up to 5 minutes charges where the only information provided was name, phone, email and one line explanation of what the call was about. I don't need to supervise the reps. It's a complete waste of my time. I'm going with Smit. AI as they only charge per call not by minute. And certainly not for any spam, solicitation or dropped calls that they can't determine it's due to spam or solicitation. Don't waste your time, go with another company.
Core Values not being practiced! I am going to a Dr who I recently gave 5 stars to for his excellent service. Unfortunately, today, I had an interaction with this answering service that my Doctor's office is using and it was the worst experience! I called to reach my Dr regarding an order that was supposed to be shipped to me 10 days ago. I was frustrated because I can't get a callback.
I called the first time and the young lady who actually works in the front office answered and asked me if I could hold. I said yes, that's fine but then I was transferred to this answering service personnel. As I really needed to speak directly and have tried calling the other day but to no avail, I became frustrated and I kept calling back in hopes to reach the office directly. The tone of voice with the last receptionist was condescending. I told her It's ok, I do not live far and will just stop by the office. She told me that I am not allowed to stop by, I need to make an appointment. I tried to explain that I already had the appointment, but she didn't want to listen. Her tone and attitude does not represent their core values they show on their website. As a professional, she should know that, especially post Covid, people may call upset and frustrated.
Ruby claims that "Any interaction, however brief, is a chance to make a positive impression for our customers, so we put care into each detail, from the words we choose to our tone of voice". Ruby is about doing something because it’s the right thing to do, not the thing we have to do. We’re about doing something because it’ll make someone’s day that much better. That isn't even close to what I experienced today! SHAME ON YOU!!
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I reached out to them using their own chat service to request information on receptionist and chat services for legal services. The rep was very nice but refused to pass along my information without a phone number. I provided it, but asked specifically that they not call me unless we scheduled a phone call. I was lead to believe they'd transfer the chat. After no response for 5-8 minutes I read the chat again where essentially I was told they'd get back to me at some vague future time. About 4-5 hours later I received a call from Oregon on my cell which I picked up, the sales guy didn't know how he got my information, and appeared confused and uninvolved. I could go on but the bottom line is: if they can't use their own services effectively how do they expect us to trust our businesses with their services?!?
I signed up with this company and was billed for dates of service spanning 2 weeks prior to joining. They behaved like it was okay to bill me for time that I was not signed up with them. They answered my phone 3 times and once the call went to voicemail. I do not recommend this company.
This company has consistently treated me and my patients with professionalism and a friendly attitude. My patients really like calling in. Their customer service was super receptive to helping me word my business's script to avoid any confusions. When covid 19 hit and my business took a major hit, they were super polite about my needing to pause their services. They even waved the fees involved. At no time was my super-small business treated like a burden or like it didn't matter. At no time were my patients greeted by people who didn't speak English well, didn't seem interested in their job, or were too distracted by background voices to hear the patient. I'm really impressed with them.
They get you with the initial price you are comfortable with but they do not take care of the small business owner. Their raised yearly prices are blamed on other features. I will say their service has been dependable but we are never given a choice to opt out of their increases. NOT HAPPY with their constant raising of prices.
Ruby claims to be higher quality answering service, and charges more per minute for such claims. We record all of our calls and track every minute the call went to their services. We started receiving extremely high bills from them and referred to our internal call tracking system. We found that they we putting 90% of our callers on hold the minute they pick up the phone, which to me is a terrible client experience from the start. They were charging for all of this hold time. They we also charging us for more minutes than they were on the phone.
When we questioned them, their response was that calls were placed on hold so they receptionist could review the company information before every call. It was a clever excuse to say the least, but we were told all of their receptionist would be provided training when setting up the accounts, and already know how to answer the call. I am normally not someone to leave a review but felt it was important to warn other businesses who may not have the same call tracking system in place which allowed us to catch all of the inconsistencies and dishonest tactics Ruby Receptionists was committing.
I have used this company for years and years and years, and thought I was always happy with them to the point where I was no longer running tests of my own. Trying to demonstrate the service to a friend, I made a test call. To my surprise, after a long ring time, I was placed on hold, waited some more, and then got a receptionist. To my MUCH GREATER surprise, after some followup with Ruby, I realized I was being billed for not only the receptionist time, but the RINGING and the HOLD TIME. This is wildly unethical. I have used Ruby for a long, long time, but I think a breakup might be imminent. Very unfortunate and rather unethical business practices.
I hired this company. They used to be good, now they grow a lil in size and their customer service drops. My customer called me to speak with me, the call was not transferred to me. It drops, and guess what? Call Ruby has zero information to provide me regarding that customer. Stay away, SUPER RIPOFF COMPANY. STAY AWAY. DON'T SAY I DIDN'T WARN YOU. I AM A VERY UNHAPPY ANGRY CUSTOMER.
The voice on the service was easy to listen to. Real calm and polite. I think that helps with that kind of service. Also helps that the person was able to answer questions that people had. Answering all the questions I had and really understanding me. Then having the correct answer. The person not being of middle eastern background helped because I can't understand them. Their hours were great and they didn't seem to have downtime that would have affected our business. They were always on time and ready to work at any given time.
Ruby Receptionists author review by ConsumerAffairs Research Team
Serving more than 2,300 businesses and individuals, Ruby Receptionists has focused on providing a human connection to inbound calling since 2003. This company has numerous awards, including the prestigious Fastest Growing Company in Oregon Award, which it has won seven times.
Tiered pricing: Ruby Receptionists only offers live operators for calling services, so the lowest tier includes 100 receptionist minutes per month, with unlimited talk time after a call is transferred.
Call transferring: With Ruby Receptionists there to answer calls, businesses can go mobile. Ruby will transfer time-sensitive calls and handle basic inquiries.
Free trial: Sign up for service and try it free for 21 days. If it doesn't save on the bottom line, there is no commitment.
Delayed call forwarding: Save on receptionist minutes with a delay on forwarding calls to Ruby. If employees can't answer within three rings, send the call to professional receptionists who can.
All live answer: Every incoming call during business hours is answered by a professional receptionist. Outside of those hours, Ruby offers a variety of automation options at no charge to its customers.
Ruby Receptionists Company Information
- Company Name:
- Ruby Receptionists
- Year Founded:
- 1331 NW Lovejoy St, Suite #875
- Postal Code:
- United States
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