On September 14 2010, I traveled from Los Angeles to Chicago and made a one-night hotel reservation through Expedia. I was happy to get a room, even though it was an exorbitant $375 a night for a room at the Doubletree Hotel which normally costs $169, but there was a convention and every room in town was taken. I booked through Expedia's website which said the reservation would be final as soon as the transaction went through on my credit card.
Within seconds I had a confirmation number, displaying the full price with taxes added. The reservation could not be canceled because it was within 24 hours of the travel date. Minutes later, I received an email thanking me for the reservation, providing me once again the confirmation number and full amount charged to my credit card. Because I knew there was a convention in town, and sometimes hotels overbook, I took the extra step of calling Expedia on the phone to verify that my reservation was valid. I felt more comfortable talking to a live person instead of relying on the website. The person looked at my record, and confirmed everything was set.
On my way to the airport, I called another time, to verify once again in case anything changed over the last few hours. The Expedia person on the line reassured me everything was fine; there was nothing to worry about. They could see it all there online, the reservation was active, the credit card had been charged, and the hotel had confirmed. I asked what would happen if I showed up and the hotel was overbooked and couldn't honor it, they said not to worry; I was under Expedia's care and had full assurance. Good thing the calls were recorded. I landed in Chicago 2,000 miles away from home, arrived at the hotel, where I was told they did not have me in the system; and they were completely booked. As I showed them my printed confirmation, the agent behind the desk told me that the issue was with Expedia, not them, the confirmation was with Expedia, not the hotel.
Apparently they never accepted the reservation as their system was full, they even contacted Expedia to inform them when they saw the reservation request crossed their desk, and Expedia replied to have the traveler call them when they would check in. This at the same time as I had been calling repeatedly to reconfirm my reservation. This was where things started to look bleak. I am 2,000 miles away from home, there was a convention in town, all hotels were full, and I was visualizing myself sleeping on a park bench or the floor at the airport. I told the hotel agent I would not move from the front desk until I got a room and the issue was resolved. He brought his manager who went to great length to tell me it was not the hotel's problem, and started explaining how that their system was not accepting reservation, Expedia shouldn't have booked it, it was simply not their fault, there was nothing they can do.
I refused to leave, I stood there and spent the next hour on the phone with Expedia where when I was not being put on hold, I was waiting for someone to pass me over to someone else. Of course they told me it is the hotel's fault as there is no way for Expedia to make a reservation without the hotel accepting it. I finally ended up at the special desk with someone who was there to resolve issues. He asked for my phone number and said he would call me when he had a solution. He apparently would call hotels to see if they have rooms, something I knew would not work because the town was fully booked up. By now it was getting dark outside and I have been standing there a long time. It turned out the hotel manager had a manager, who came in, introduced himself as the general manager, and said he made an executive decision to give me a room, even though the hotel was fully booked and he had no obligation to do it. How he did that, I don't know.
Of course the Expedia reservation will not be honored, they needed my credit card to recharge me for the room, and it was up to me to go through Expedia for the refund. He said I should have no issue with that, and offered to help if I do. He gave me his name and said Expedia could call him directly. The agent behind the desk said that the hotel was fully booked, and long after the general manager went home for the night, they will have to deal with the poor traveler who checked in and cannot get his room. He apologized for the trouble, explained that reserving through Expedia is not the same as going through the hotel directly, and gave me a coupon for a free glass of wine on them. I proceeded to my room, ordered room service, where I was told the coupon was not valid for room service. After pleading with the person to call the front desk manager, explained who I was and what I just went through, and asked for an exception, she said nothing can be done because it's a different department. I gave up.
Then I called Expedia and spent the next hour and a half dealing to extract a refund from them. At this stage, getting my money back was just not enough, I have gone through hell. I wanted multiple times what I paid for the ordeal; I wanted them to pay a penalty. After holding for a long time, I talked to a person who has no authority, explained my story and the aggravation I have gone through, asked about my bill of rights as a traveler, and asked what it means to have a confirmation number and my credit card charged. Then I asked to be transferred to a supervisor. And then another one. I was angry. First I was told that their notes showed that my problem had been solved so it shouldn't be an issue. Forget that Expedia did nothing to solve my problem; it was solved by me making a pest of myself at the check-in counter, and through pure perseverance.
Then I was told that not only I would receive a refund but also, guess what, they will even waive the cancellation fees! I started laughing hysterically. They will waive cancellation fees for a reservation they completely screwed up, isn't that nice? Then the conversation shifted to this being my fault because I made the reservation on the same day, and the Expedia agent with the thick Indian accent explaining how their systems work, with me interrupting to tell him I couldn't care less about their systems, they are his responsibility, not mine. But he now insisted we have shared responsibility because it took reservation systems 24 hours to reconcile. I reminded him that there was no mention of this when the website charged my card, no warning stating that the reservation may not be valid and full assurance when I called to confirm and reconfirm.
Maybe it was my fault, perhaps I was negligent in not calling their I.T department to better understand their systems and personally assessing the chances of a reservation being valid? Perhaps as a traveler, it is my responsibility to become more acquainted with reservation systems? I spent the next hour on the phone asking to talk to someone with the authority to compensate me for the aggravation I have gone through, and let them know I will take legal action if they don't. I was offered a $50 coupon for future travel for my trouble, then 15 minutes later another person increased it to $100 but told me I must accept this one-time offer immediately. A coupon toward future business was a penalty on me, not Expedia, because they get me to spend more money with them again, and I put myself at risk once more. I declined, told him it was an insult, he was not getting the point; I will not reward their incompetence with future business.
After insisting to speak to someone with authority, I finally got transferred to a supervisor in corporate who told me she was hanging up because I mentioned legal action. So that's the difference between Expedia and airlines, where passengers have at least a bill of rights. If Expedia leaves you stranded, they barely feel obligated to refund your money and actually think they are doing you a favor by not charging cancellation fees for a reservation they botched.
When Swiss Airlines canceled my flight from Zurich to Johannesburg, they not only put me up in a hotel in Zurich, took care of all meals, drinks, and transport back and forth, they also paid for my stay in a 5-star hotel in Johannesburg, because the delay caused me to lose my connection to Botswana. They weren't responsible for the Botswana leg because it was on a different airline, but they just did it because they are Swiss Airlines, and it was the right thing to do. They even paid for my wife's massage treatment at the hotel!