Are you trying to decide what car rental company to use for the upcoming World Cup in South Africa? Before you choose, read this: For our 25th wedding anniversary, my wife and I planned a trip back to South Africa. We made some contacts and arranged a nice route that would include some rather rough driving around Mpumalanga. We decided that, since it was a special occasion, we would rent a big enough and high enough vehicle so we wouldn't have to worry about getting stuck in the mud or spend time every morning figuring out how to stuff ourselves and equipment into a little car. I got on the Hertz website, reserved and prepaid for a Nissan X-Trail at an estimated price of $713 (confirmation number **). So far so good.
On Sunday morning, after a long overnight flight to Johannesburg, we lugged our baggage around to the Hertz franchise (Alisa Car Rental (PTY) Ltd) at Oliver Tambo airport where we were cheerfully informed by an unpleasant woman that we were being upgraded to a Hyundai Tucson. Wondering if on the website the Tucson was really classified as Nissan X-Trail or similar, we signed the forms and lugged our baggage around the parking garage to where we noted that the Hyundai was in fact smaller (our luggage didn't fit), lower, had a smaller motor and no 4-wheel drive.
When I pointed out to the guy (Andre, I think is his name) who appeared to be in charge that I couldn't see how this could possibly be considered equivalent, let alone an upgrade, I was bombarded with a lot of pseudo-technical nonsense (I happen to be a car mechanic). The unpleasant woman informed us that the Hyundai was a class G while the X-Trail was only a class E (or whatever) and since G is further along in the alphabet than E, it only stood to reason that it should be more expensive and anyway, she didn't have any X-Trails, and if I really wanted one, I could call the Hertz franchise at Neilspruit Airport (about 4 hours away) sometime the following week and they would be happy to make the exchange.
Okay, we were very tired and not getting any satisfaction from the Hertz staff so we decided to keep a happy face on our wedding anniversary trip and just go into town and get some sleep. Over the course of the next couple of days, I checked the Hertz website and found out that, as I had suspected, we had been fed a line. I figured when, confronted with the print-out I made, the folks at Hertz would make whatever adjustments were necessary. I planned to get to the airport nice and early on the morning of our departure to make sure we would have plenty of time for discussion which was at least as unsatisfying as my earlier encounter. Happily, the unpleasant woman had been replaced by a very professional one (whether or not it was the same one in a better mood, I can't be sure) who made me fill out a bunch of forms for the chip in the windscreen we got courtesy of a flying rock on the N4, but Andre was still there, and he gave me another long and complicated explanation which sounded like more nonsense (but I am a mechanic, not a car rental agent) so I couldn't be sure.
When confronted with the printout of the website, Andre admitted (without apologizing) that the Hyundai was indeed a lower class and substantially (about 30%) less expensive vehicle than the Nissan, but since they had received the reservation request from Hertz UK, they couldn't change the price or give me a reimbursement for having rented me the cheaper car. I would have to go to "any Hertz agency in the UK and they would sort it out for me." I pointed out that I don't live in the UK; my credit card billing address is in Surrey where I have a mail forwarder to my physical address in Cameroon. He told me to try in the US.
I used to get angry and start shouting when this kind of thing happened to me, but as I have matured, I have learned to keep my blood pressure down. Anyway, I couldn't see how, after spinning this elaborate tail that, even if it was a load of **, he was going to back down. I did, however, insist on getting some kind of paperwork that I could use to make a case and was presented with a new rental form in the amount of R9,702 (same voucher number as before: **), compared to the original amount of R13,656; the difference is equal to US$527.00.
So when I got back home to Cameroon, I logged back on to the Hertz UK website and sent in a complaint, detailing our adventure and insinuating that I did not believe that I could walk into any Hertz rental agency anywhere and get anything except a shout of laughter and that I was planning to be really annoyed if they didn't do something. I needn't have worried. Although it took them over a week to respond, they did something. Following is the text of the message I received from Hertz UK Customer Service: "Thank you for your email. I have investigated your query thoroughly. Please accept my most sincere apologies for the service you received at the Hertz location in South Africa.
Also, please accept my apologies that there was no automatic vehicle available. However, please be assured that the Group "E" and Group "G" vehicles have the same rate. Therefore, there is no refund due for this difference in vehicle groups. However, as an apology for the problems that occurred, I have processed a refund for the amount of 80.00 GBP to be refunded to your credit card account. You will see this on your next statement. I have also issued a Rental Certificate for the amount of $80.00 USD. Please allow two weeks for this to arrive by post. Once again, please accept my apologies. I hope you will give us another chance to serve you again soon. Yours sincerely, Clare **, UK Customer Services Department"
So I went back onto the Hertz website and, sure enough, the Nissan was still more expensive than the Hyundai (I made another printout). These people are incorrigible. I immediately wrote back (4 times) to UK Customer Services, but got no further reply. Yesterday, I received in the mail the voucher so I figure that must be the end of the matter as far as they are concerned.
If you take the $80.00 off the $527 they first denied, then admitted, and now again deny over-charging me, you get about $350. I am still in the red (it should be obvious by now that I am not ever going to use the $80.00 voucher) for absolutely nothing that I did other than book online through the Hertz website. In the meantime, I suspect that they must have shared my letter of complaint with Hertz-JoBurg because a couple of days later, I also got the following: "We refer to the above mentioned claim number and the incident that occurred on 03/05/2008. Finalization on the damages and claim has been administered in its entirety. Please note that your account will be debited with R 6000.
Kindly note that the cover you have elected to take is Super Damage Waiver (SDW). Super Damage and/or Theft (Loss) Waiver does not cover: any damage to window glass; inter alia. The following damages were noted: (cracked windscreen). The amount has been calculated as follows: First amount of liability: R 0.00 Damage Amount: R 6000.00, Assessors Fee: R 0.00, Towing Fee: R 0.00, Claims Admin R 450.00; Total amount debited: R 6000.00. We trust that you find the above in order and should you have any queries in this regard, please do not hesitate to contact me on 021-935 4506. Yours faithfully, Sasha **, Claims Administrator."
Useful phrase: "inter alia". In case you don't know, that amount, R6,000, is $800. Seems a lot for a windshield on a Hyundai especially considering that I took out all of the available insurance on the vehicle. Peculiar insurance that doesn't include getting a crack in the windscreen from a random rock thrown up by a passing vehicle on the highway and charges more for the repair than the R5000 deductible that I would have had to pay if the whole vehicle had been totaled or stolen. I suspect some kind of vengeful motive associated with my complaint. As of now, I am out $1,150, a lot to just give up on, especially when the people who took it from me lied straight to my face several times, and charged me money for their own mistakes. As they say in South Africa: "It's just a pleasure!"
However, without undertaking a legal procedure that would probably cost me more in cash ($1500 out of pocket) and cosmic energy than I can at my age afford. I can only ask my friends and those who sympathize with a fellow human being who is being rudely abused by a big company full of unpleasant people to go with a car-rental agency that tries harder.